Have you ever written down what would make the submission process easier at your event? Today, with the help of tools like a submission platform, you can manage your event’s submissions in a way that’s simple, secure, and above all, efficient. This way, you can avoid: papers getting lost and flooding your inbox; the confusion of distributing papers to reviewers; having to manually send out each paper’s evaluation results; losing track of managing average scores for each paper; and publishing proceedings without identifiers like ISSN and DOI. Even3 is the best submission platform on the market, and here’s why.
Event Submission: How It Works
As we’ve covered in detail in another article on our blog, the submission process at events usually involves 6 stages: the participant sending their material, evaluation, review, announcing results, presentation, and publication of proceedings. Want to see how Even3 can help you with each of these steps? Just create a free event on the platform!
Paper Submission Platform: Even3 Is the Perfect Solution for Your Event
1. Register as Many Categories as Your Event Needs
On Even3, you can register as many categories as you want for your event. That means your event can accept everything from traditional paper types — articles, abstracts, extended abstracts, and posters — to photographs, poetry, comics, and more. The submission platform was built specifically to adapt to any event’s needs.
You can set your own submission and evaluation rules for each category you create. This is essential to avoid, for example, the awkward situation of receiving a “photograph” as a Word file, or a “documentary” as a PDF.
2. Choose the Submission Format That Fits Each Paper Type
On Even3, you don’t have to worry about the file format for submissions. You can set how participants will submit each type of paper — either through a form or by file upload.
3. Organize Submissions by Subject Area
On our platform, your event’s submissions also stay more organized: you can categorize them by subject area, meaning topics. This lets the same subject area receive different paper categories — imagine a medical event that includes subject areas like Cardiology, Ophthalmology, and Dermatology, where participants can submit articles, posters, and extended abstracts within each one.
Making Your Event’s Submissions Even More Complete With Even3
With Even3, you no longer need to send papers to reviewers one by one. The system lets you distribute submissions automatically, with either a standard evaluation or a criteria-based evaluation. You can add as many reviewers as your event needs and closely track the evaluation status of each paper — whether it was approved, rejected, or approved with revisions.
Once evaluation is finished, all participants receive notifications from the platform about their papers.
Papers that need revisions also get a notification, and authors have a deadline to submit the corrected version.
Results are announced quickly, with just one click.
Evaluating Submissions With Even3
Next, it’s time to build the event’s scientific schedule — allocating participants and their presentations to days, times, and rooms. After being evaluated, reviewed, announced, and presented, it’s finally time to publish your event’s proceedings. Online proceedings are a way to preserve everything produced during the event: by publishing approved (or only presented, it’s up to you) papers on an online page, you turn your event and your brand into a channel for spreading scientific knowledge. With editorial identifiers and prefixes like ISSN and DOI, participants can add their publications to their academic CV, boosting your event’s relevance in the scientific community.
