Do you want to know how to stand out among so many events in your field?
Then you need to take your event to the next level and invest in differentiators, like Artificial Intelligence (AI).
With this kind of technology, you can create exactly what your event needs.
Use free tools to create social media posts, boost engagement, organize tasks, and much more.
In this article, I’ll show you the main ways to use free AI tools and leave your attendees amazed.
Let’s dive into the future of event planning together!
1. ChatGPT
First, let’s start with the most famous one: ChatGPT.
It’s an advanced language model that engages in natural, coherent conversations with users.
So it can generate relevant, informative responses.
You can use it for conversations, assistance, recommendations, and more.
For events, you can use it to:
- Suggest topics
- Write emails
- Create social media posts
- Write ads
- Create copy for your event website, and much more!
But be careful: no AI can fully replace human work yet.
Also, many of these tools don’t work as well outside English.
That’s why it’s essential to be ready to edit and refine the text as well, using AI as support to generate rich, engaging content faster.
2. Compose AI
Speaking of text and speed, if you want a tool more dedicated to this that works in real time, try Compose.ai.
This is a Google Chrome extension that promises to cut your writing time by 40%.
Compose.ai completes and automatically generates text, helping you write when writer’s block hits.
It can also rephrase sentences and find synonyms. It’s the ideal support for your writing moments!
- Other similar tools: Wordtune
3. MagicSlides
Another Google extension that can be super useful for your event and your speakers is MagicSlides.
It’s software that creates dynamic presentations automatically.
Just enter a prompt, and the tool builds the whole presentation on its own.
It can be added to Google Slides and completely simplify a speaker’s work.
After all, you won’t need to create each slide element by hand anymore, let alone change the color and font on every page.
You can already do all this with the free version of MagicSlides!
Of course, the free version has some limitations, but you can already do a lot with it. Or you can also try other tools with similar features, like Slidesai and Presentations.AI.
4. OneTask
Now, when we talk about AI tools for events, we always think of task organizers.
After all, who hasn’t thought about organizing that huge checklist of tasks, making it easier to track progress, and setting priorities?
Artificial Intelligence can definitely help you here!
OneTask (formerly Simpler) is an AI-powered task manager with a free plan and other paid features.
It can offer smart, personalized suggestions for organizing tasks.
Based on your data and usage patterns, OneTask can learn your preferences, anticipate your needs, and provide relevant recommendations.
OneTask’s AI can also automate certain tasks, such as scheduling reminders and categorizing items.
It can also suggest insights and step-by-step guidance for completing activities. Want to give it a try?
5. CapCut
You’ve probably already seen us talking about this app here. That’s because we love CapCut!
This is a video editing app with lots of free features, and it’s quite popular.
I know, it doesn’t use AI to do the actual editing. But it does use AI to create automatic captions.
And so far, it’s the free app that offers this feature the best. There’s almost no error in the captions!
This is a super simple way to make your event more inclusive and accessible for everyone.
Just imagine: you’re running a super exciting event, with talks, panels, and discussions, but there are people who are hard of hearing or don’t speak the event’s language. That’s where captions on recorded videos come in!
They’re a huge help in making sure everyone can follow and understand what’s happening.
Besides CapCut, there are other AI tools that add captions automatically, such as Animaker Subtitles.
Most of these tools are paid, but they offer more advanced options, like translating captions at the same time.
That way, you can use them for recorded videos from international speakers and make organizing international events much easier.
6. Fathom
Who hasn’t thought about creating meeting summaries? Now you can finally turn meetings into text with Fathom.
In seconds, this AI creates summaries of what was said during a Zoom video call.
It’s super useful for summarizing those suuuper long meetings. Or for listing the main points from quality content.
Afterward, you can even share the transcript as extra content for your attendees.
Fathom is free and works in several languages, including English, French, Spanish, Italian, and German.
7. Copy.ai
Finally, you can create all your social media copy in one place with Copy.ai.
It was designed to help users create high-quality written content quickly and effortlessly.
It’s not too different from some of the AI tools I’ve already mentioned here, but it can be a great solution for people who aren’t familiar with the technology.
That’s because when you need to write social media copy in ChatGPT, you need to give the tool the right prompts.
You need to tell it who the text is for, what tone you want, and the type of content.
That’s where a lot of people go wrong, since they’re not familiar enough to give the tool the right commands.
But Copy.ai makes this simpler! It already offers options for social platforms, tone of voice, and several different response versions.
So you can speed up your writing process and get outstanding results.
Check out these paid tools too
With all the tips I’ve shared here, you’re already almost ready to promote your events on social media without much effort.
You just need to find AI tools for events that create videos and graphics for social media. And they exist!
The only downside is that these tools are paid. But you’re going to be amazed by what they can do!
Check out the options:
Captions
Have you ever thought about recording a video reading a script and correcting your gaze toward the camera? Captions does that!
This is a simply incredible tool.
Its features include:
- Automatic eye contact adjustment when you’re not looking directly at the camera
- Smart dubbing with mouth movement correction to fix speech errors
- Automatic caption translation into any language
- Script help and tips
- Suggestions for new content ideas
- Automatic editing to remove “um” and pauses on its own
Over time, Captions is expected to evolve to even generate dubbing automatically.
That way, you get all the main video features in one place. It’s definitely worth trying!
AdCreative
Now all you need are images to promote your event on social media. For that, count on AdCreative!
This is an AI tool for creating ideal images based on social media performance results.
When building the design, it takes ad performance data into account, and also understands your brand’s colors and fonts.
So you don’t just get new images for social media, you get complete solutions to boost your reach and results. Pretty cool, right?
Pair it with an online event platform
Now you’re one step ahead of other events in your field. But do your attendees actually notice?
Using AI tools will definitely help you produce the best content faster.
But it’s all for nothing if it doesn’t deliver an impactful experience for attendees.
For example, what’s the point of creating amazing promotional videos if you don’t have a secure website to handle new registrations?
That’s why an event platform is the perfect match for AI tools!
With a platform like Even3, you can send AI-written emails in seconds.
You’ll also have an event website where you can share your new content and securely receive registrations and payments, including through international payment methods.
Plus, you can keep counting on speed and ease when organizing events.
After all, Even3 also automates the main steps of your event, such as sending certificates, organizing paper submissions, publishing proceedings, and much more.
