Have you heard of them? Online proceedings aren’t very well known, but they are extremely important for organizers of academic and scientific events.
They’re the only way to make the material produced at an event available — in physical or digital form — to the entire community.
In the past, proceedings used to be published as a series of books with hundreds of pages. Imagine how hard it was to catalog every paper researchers produced!
As technology evolved, book pages gave way to CDs and USB drives, but there are now much more practical options, like going online.
Today, most proceedings are published on the internet because it’s faster and, on top of that, more accessible — anyone can read and share them.
Want to know more? In this post, we’ll show you the benefits and how to publish your event’s proceedings.
Why Do Online Proceedings Matter for Events?
For organizers, these documents guarantee the credibility and consistency of the event, helping the event’s brand become a reference in its field.
Having an abstract or paper published at an event is also valuable for researchers’ academic careers, since they can add that material to their academic CV.
Where Can I Publish My Event’s Proceedings?
Did you know Even3 can help you a lot with this step?
That’s why we created Even3 Publicações, a product built specifically for scientific and academic publications, such as proceedings, scientific papers, and more.
When you organize an event on our platform or hire the publishing service, you get the option to catalog every paper presented.
How Do Online Proceedings Publishing Work on Even3?
We handle all the manual work for you, meaning the publications will be made available online on an exclusive site, with open and unlimited access to the public.
1. Requesting the Full Papers
To get started, request the full papers from participants and manage all communication with authors directly through the platform, quickly and practically.
To upload the papers, list of authors, co-authors, and emails, files must be in Word or PDF format. Keep that in mind!
2. Editorial Prefix and Catalog Record
Even3 also takes care of this bureaucratic part! We issue the ISSN or ISBN if you don’t already have identifiers.
We also generate a catalog record for the proceedings, which anyone can download. That way, the content can be shared easily and becomes a research reference for the scientific community.
3. Publication and Indexing on Google
Finally, so you can rest easy, the page will meet the standards required by the ISSN or ISBN — and this only happens once the entire bureaucratic process is complete.
A PDF of the material can also be generated in case you want to adapt the content for other publication formats, such as print or CD.
The papers stay available online in a universal, free repository, and we guarantee they’ll remain accessible indefinitely and free of maintenance fees.
On top of that, every set of proceedings we publish gets indexed on Google within a few days.
“It used to be a completely manual process done in Excel. We distributed everything to professors by email — it was extremely time-consuming. The biggest reason we chose Even3 was the simplicity and the shorter time between the end of the event and the proceedings being made available.” — Daniel Moura, SIMEP organizer.
Participants and researchers can find specific content through the search field on our platform, searching by author or co-author, for example.
You can also download the catalog record or the full publication from the cloud to build a reference for other research.
If you’re already planning or have held an event but haven’t published the proceedings yet, why not request a quote?
